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Sample Bookkeeper Job Description

Sidebars to the article Managing The Church’s Financial Resources: Ten Important Financial Controls For Every Church Recommended Resources Sample Bookkeeper Job Description Employee Or Independent Contractor? Church Budgeting Chart of Accounts Why Documentation In A Church Is Important

Hired by: The pastor.

Accountable to: The pastor and church board.

Qualifications:

• Be a member of First Assembly of God.
• Proficiency with Windows and related accounting software.
• Accurate accounting skills and experience.
• Ability to interact effectively with office and community personnel.

Responsibilities:

Annually

• Produce and distribute annual income and expense reports covering all operations and departments of the church.
• Produce, file, and distribute appropriate end-of-the-year tax forms.
• Produce, file, and distribute year-end contribution reports by January 31.
• Research data for church budget matters.
• Purge files of unnecessary materials and correspondence.
• Store all permanent records from the previous year in a clearly identified, easily retrievable manner.
• Maintain accounts payable receipts and individual contribution records in clearly identified, disposable containers. Maintain for 7 years.

Quarterly

• Compute and process employee taxes.

Monthly

• Reconcile checkbook balances with bank statements.
• Reconcile church accounts for monthly board meeting.
• Prepare monthly financial reports for board meetings.
• Issue and mail payment of missions commitments.
• Deposit/submit monthly payroll taxes and forms.

Weekly

• Count, record, and deposit offerings and cash received into the bank. (Note: For integrity reasons, two or more people should be responsible for counting offerings.)
• Record all individual contributions.
• Issue and distribute payroll checks.
• Deposit 941 funds into savings account.
• Process accounts payable invoices; issue and mail checks as funds permit.
• Reconcile petty cash receipts with cash on hand.

Daily

• Process incoming calls on bookkeeping matters.
• Process financial mail, invoices, statements, etc.
• Process purchase orders for office and church supplies.
• Process financial transfers and adjustments.
• Process check requisitions as appropriate.
• Maintain an up-to-date balance of remaining funds for each department or designated project.
• Maintain all financial files in a neat and orderly fashion.
• Keep the pastor apprised of all pertinent financial information, including events, activities, problems, or changes.
• Carry out directives for the pastor and board.
• Foster favorable employee and church family relations.

—Shirley J. Good, Springfield, Missouri