Sample Bookkeeper Job Description
Sidebars to the article Managing The Church’s Financial Resources:
Hired by: The pastor.
Accountable to: The pastor and church board.
Qualifications:
- Be a member of First Assembly of God.
- Proficiency with Windows and related accounting software.
- Accurate accounting skills and experience.
- Ability to interact effectively with office and community personnel.
Responsibilities:
Annually
- Produce and distribute annual income and expense reports covering all operations and departments of the church.
- Produce, file, and distribute appropriate end-of-the-year tax forms.
- Produce, file, and distribute year-end contribution reports by January 31.
- Research data for church budget matters.
- Purge files of unnecessary materials and correspondence.
- Store all permanent records from the previous year in a clearly identified, easily retrievable manner.
- Maintain accounts payable receipts and individual contribution records in clearly identified, disposable containers. Maintain for 7 years.
Quarterly
- Compute and process employee taxes.
Monthly
- Reconcile checkbook balances with bank statements.
- Reconcile church accounts for monthly board meeting.
- Prepare monthly financial reports for board meetings.
- Issue and mail payment of missions commitments.
- Deposit/submit monthly payroll taxes and forms.
Weekly
- Count, record, and deposit offerings and cash received into the bank. (Note: For integrity reasons, two or more people should be responsible for counting offerings.)
- Record all individual contributions.
- Issue and distribute payroll checks.
- Deposit 941 funds into savings account.
- Process accounts payable invoices; issue and mail checks as funds permit.
- Reconcile petty cash receipts with cash on hand.
Daily
- Process incoming calls on bookkeeping matters.
- Process financial mail, invoices, statements, etc.
- Process purchase orders for office and church supplies.
- Process financial transfers and adjustments.
- Process check requisitions as appropriate.
- Maintain an up-to-date balance of remaining funds for each department or designated project.
- Maintain all financial files in a neat and orderly fashion.
- Keep the pastor apprised of all pertinent financial information, including events, activities, problems, or changes.
- Carry out directives for the pastor and board.
- Foster favorable employee and church family relations.
—Shirley J. Good, Springfield, Missouri